SMART VISITOR MANAGEMENT

What do your customers see?

Our solution for handling visitor management provides a smooth, easy to use method for managing visitors (whether pre-booked or ‘walk in’), from the initial invitation or attendance, through to the positive identification of the visitor and their attendance, and whereabouts on your site – protecting both you and them, and also giving an excellent customer experience when visiting your premises.

UNLIMITED USAGE

Handles unlimited tenants, unlimited visitors, unlimited hosts and unlimited kiosks.

ENHANCE YOUR BRANDING

Comprehensive branding throughout the system, with logos, personalised visitor invitations and self service
kiosks with your branding and related policies at all stages. Remembering returning visitors and making your visitors checking in a memorable experience. Multi lingual screens at self service check-in to promote inclusion for all.

IMPROVE SECURITY

Always know who is on your site, who is expected, who they are visiting or who they are with – with automated emergency roll call lists throughout. Where high quality visitor badges are produced with their ID
photo, their identity can be verified much easier and discreetly.


Pre-authorise visitors and define access rights before they arrive at site.

AUTHORISE VISITORS ATTENDANCE USING YOUR OWN POLICIES

Ensure mandatory visitor registration is upheld, and ensure that visitors are made aware of health & safety and emergency procedures, using electronic acceptance – enhances your compliance and duty of care. Verify visitors identities through the scanning of government issued ID’s Control which visitors need to be accompanied throughout your building and which ones are allowed access to defined areas.

IMPROVED MANAGEMENT OF RISK

Run a real-time ‘watch list’ of visitors who are blocked from attending your site or those who are deemed as
VIP’s. Enhance your duty of care to your tenants, visitors and the general public by knowing who is on your
site and ensuring that they are aware of security and safety policies to mitigate risk throughout.

INCREASE OVERALL EFFICIENCY IN YOUR LOBBY AND REDUCE CONGESTION IN YOUR COMMON AREAS

A smoother flow of visitors, prevention of queues or bottlenecks and providing ‘choice’ by using self service
check-in, freeing up front of house staff time. Log incoming deliveries via self service. Check-in a block of
visitors smoothly and effortlessly, eg for an event.

COMPLETE PROTECTION OF YOUR VISITOR’S DATA

Fully GDPR compliant solution to protect you and your visitors’ data, including storage and erasure of data.

INTEGRATE WITH YOUR EXISTING SYSTEMS

Wow your visitors with a QR code in their meeting invitation email that serves as their access pass, delivered straight to their inbox. Provide flexibility in your workflow so that certain visitors are provided with access through specific areas within your building without the need to be accompanied – perhaps to a secondary reception on a different floor, freeing up your ground floor reception and lobby area.

 

+44 (0) 330 0949339

London Office : International House, Holborn Viaduct, London, EC1A 2BN

Kent Office: Vinters Business Park, New Cut Rd, Maidstone, ME14 5NZ

©2020 by RWFM Group Ltd